English French Notes Complete/Exclude This patient has no activity. History beginning History ending TRANSACTION TYPE: ALL// Enter 'ALL' for all types of transactions in the AR TRANSACTION TYPE FILE including COMMENTS and STATEMENT DATES. This is STATUS. Enter a transaction type only. Patient Transaction History Report This patient has no activity during this time period. PATIENT STATEMENT PRINTED Patient bills can no longer be put on hold! Hold Letter Date: Hold Letter Reason: PERSONAL LETTER^PHONE CALL^PERSONAL VISIT^OTHERS Hold Letter Comment: NOTICE: 'HOLD LETTER' information deleted from bill Please use the 'Suspend an AR Bill' option if you want this bill on 'hold'. ARE YOU SURE YOU WANT TO REMOVE HOLD ON FOLLOW-UP FOR THIS ACCOUNT OK, THE HOLD HAS BEEN REMOVED ! HOLD LETTER DATE,BILL NO. LIST OF ACCOUNTS WITH HOLDS >> Removing inconsistent entries from file 430... >> Total of bills removed. >> Adding a time to exempted interest/admin transactions ... >> Fixing RC DOJ CODE field on payment transactions ... >> Fixing Repayment Plans ... ...looping payment transactions. ...fixing repayment plan payment errors. ...generating mailman message to G.RCDP PAYMENTS. The following bills need to be reviewed. The interest and admin charges shown below may need to be exempted. The payments shown below may require a decrease to the principal on the bill and a modification to FMS. Interest is reported to FMS in fund 1435 and admin in fund 3220. The Revenue Source Code has been included for the bill to help in creating a transfer from 1435 or 3220 to fund 5287. BILL# RSC TRANS# DATE TYPE Interest/Admin Charge Payment <> G.RCDP PAYMENTS AR Patch 162 Interest/Admin Transactions >> Removing payments for duplicate deposit 269296 ... Duplicate receipt not found for deposit 269296. Patch 164 is installed. Patch 164 has already been previously installed. Patch 164 has been completely installed. Incomplete by patch 164 due to duplicate payment processed on deposit 269296 Payment removed by patch 164 as a duplicate. >> Checking write-off transactions ... >> Queuing the Post-Initialization routine ... in task IMPORTANT IMPORTANT IMPORTANT IMPORTANT IMPORTANT IMPORTANT When the Queued Post-Initialization finishes running, a mail message will be delivered to the mail groups IRM and PRCA ADJUSTMENT TRANS with the subject: AR Patch 169 Installation Completed. You should receive this message within 24 hours. If you do not receive the message, you will need to restart the Post-Initialization by running the routine START^PRCAI169. PRCA*4.5*169 IRS PAYMENT The Post-Initialization routine for patch PRCA*4.5*169 is completed. Patch PRCA*4.5*169 has been completely installed. The following accounts are still out of balance after the patch install. This list excludes accounts with bills in refund review. TOTAL ACCOUNTS OUT OF BALANCE BEFORE PATCH INSTALL: TOTAL ACCOUNTS FIXED BY PATCH: TOTAL ACCOUNTS OUT OF BALANCE AFTER PATCH INSTALL: G.PRCA ADJUSTMENT TRANS AR Patch 169 Installation Completed 269296 were mailed from Austin to Accounts Receivable twice on November 10, 2000 and November 13, 2000. Accounts Receivable patch PRCA*4.5*164 has been installed and has backed out the payments processed on November 13, 2000. This mailman message shows those bills where payments were removed for the duplicate deposit. You may want to review the bills and verify the BILL PAYMENT TRANS NUMBER BILL TYPE TRANS# DATE PREPAID AR Patch 164 Duplicate Deposit 269296 >> Starting the Pre-Initialization routine ... -> Checking file 430.2 prior to adding new entries ... WARNING: FILE 430.2 IS CORRUPT. UNABLE TO INSTALL PATCH. PLEASE LOG A NOIS. Everything is OK! >> End of the Pre-Initialization routine. >> Starting the Post-Initialization routine ... -> Adding new AR Category entries to file 430.2 ... >> End of the Post-Initialization routine ... -> Removing payments for duplicate deposit -> Finished removing duplicate deposit TRANSACTION STATUS: INCOMPLETE The temporary storage file already has data! This option will build the temporary storage file (AR Archive File 430.8) with all the data and corresponding transactions from the bills in the Pending Archive status. The use of this option should be coordinated with the IRM System Manager to determine disk and journal space! The PENDING ARCHIVE File 430.3 entry is not setup properly, contact IRM. ARE YOU SURE YOUR SYSTEM IS READY I'll send you a mail message when I am done. Build AR Archive File Build Temporary Storage Could not build File Field Records AR ARCHIVE PACKAGE BUILD TEMP ARCHIVE FILE The AR Build Temporary Archive process successfully completed. A total of archive records were created. You/IRM may move the archived records to permanent storage. Have a Nice Day! The AR Build Temporary Archive process DID NOT successfully move all the AR Bills in the Pending Archive status to the temporary storage file. A total of Below is the list of bills and explanations. Refer to the A/R Technical Manual for steps to correct these entries. After corrective action has been taken, 'Unmark' these entries. The entries will be archived when the next time the archive process is run. Bill number not defined for entry # in file 430! Could not set Archive data record for Bill NO. Could not create Archive data record for Tran. No. of Bill # Could not archive entry ) due to invalid identifier. ) due to duplicate entry. This option will change the status of the AR Records whose Date of Last Activity is within the time frame selected to Pending Archive. NOTE: The Archive Ending Date must be before The PENDING ARCHIVE entry is not setup properly in File 430.3 IF you want to archive all valid records through the ending date, press return to take the default of NONE. Archive Starting from Date: NONE// Archive Ending through Date: *** Beginning date is greater than Ending date *** *** Ending date is after cut-off date *** WARNING: The date range is greater than one year. This may cause a large amount of system activity during the Archive processes! Mark AR Records for Archive Mark AR records for PENDING ARCHIVE AR PENDING ARCHIVE TOTAL The total number of bills marked as Pending Archive is Date Range selected: Please forward this total to the IRM System Manager. This total will help IRM determine the amount of system activity that will occur during the AR Archival processes. NOTE: This total includes the number of bills, only! The number of archived records created will include the number of bills and all corresponding transactions. * The Pending Archive status is not defined. Please contact IRM! Bills marked Pending Archive Enter '^' to exit, press any key to continue: Status: PENDING ARCHIVE Old Bill Last Date This report will print the AR bills in the PENDING ARCHIVE status. Another Archive process is running. This report may not be accurate. You may want to re-run at a later time. AR PENDING ARCHIVE Listing Pending Archive status that were moved to temporary storage to the ARCHIVED status. The bill data and corresponding transactions will be deleted. The entries in the archival temporary storage file will be deleted. The ARCHIVED entry is not setup properly in File 430.3 Enter the Archive Date that is marked on the AR Archive Permanent Storage Label. This date will display when inquires are made to ARCHIVED bills. Enter the Archive Date: NOTE: You should have verified that the data in the temporary storage file is in a permanent storage place before you continue! Are you sure you want to Archive AR data records Okay, I'll send you a mail message when I'm done. Archive AR Records Remove AR Records AR ARCHIVE COMPLETION The AR Archival of AR record data in the Accounts Receivable File 430 and the corresponding AR Transactions in File 433 is complete. The records in the temporary storage file (AR Archive 430.8) were purged. Failure to Run (Busy) You attempted to run the archive process: This processes failed because another AR archive process was already in progress. The temporary storage file does not have data! This option will purge the data in the temporary storage file (AR Archive File 430.8). Please coordinate the use of this option with IRM to make sure the PRCAK global is placed. WARNING: There are records remaining in the PENDING ARCHIVE status. Remember to build this file again later. Ready to purge 'NOW' Temporay Storage File is empty. Kill Temporary Storage File The PENDING ARCHIVE records were moved to temporary storage! You cannot unmark these records. Do you want to unmark ALL bills PENDING ARCHIVE Enter 'Y' to unmark all bills in this status for the same remarks This bill does not have a previous status! Change the status of this bill back to Enter YES if you want to change the status of the bill back to the previous status to prevent the bill from being archived! WARNING: Another AR Archive Process is still running! Enter a Status Remark (3-45 characters) for all bills unmarked for archival. Status Remark: Remark must be 3-45 characters in length Please contact your IRM. The Pending Archive status is not setup properly! Cannot find any bills in the Pending Archive status! Unmark ALL Pending Archive Records ENTER THE FORM LETTER TO TEST: YOU MUST QUEUE THE OUTPUT Print Form Letter Do you want to loop thru 'PENDING CALM CODE' Transactions *** Loop Done *** Do you want continue looping ENTER BILL NO. OR TRANSACTION NO.: This bill has multiple PAT REF Numbers. NO PAT REF # ! PAT REF #: CALM CODE SHEET DONE: DATE BILL PREPARED,@CURRENT STATUS:STATUS NUMBER INCOMPLETE ACCOUNTS RECEIVABLE LIST OF NEW BILLS LIST OF WRITTEN-OFF ACCOUNTS RECEIVABLE LIST OF ACTIVE ACCOUNTS RECEIVABLE RETURNED AR LIST @CURRENT STATUS:STATUS NUMBER,@DATE RETURNED TO SERVICE ACCOUNTS RECEIVABLE POSSIBLE REFERRALS TO REGIONAL COUNSEL DEBTOR,@OVER LETTER3,@RC/DOJ REFERRAL DATE,@CURRENT STATUS:STATUS NUMBER DATE REFERRED TO COWC ACCOUNTS RECEIVABLE REFERRED TO COWC REFERRAL DATE TO COWC,DEBTOR REGIONAL COUNSEL *** You have new transactions from the AR section pending CALM transmission *** Returned Bill List First CATEGORY OF BILL: Enter 'ALL' categories or bills. Category Listing Enter 'ALL' for all status types. Since this may take awhile, queue this report to a printer! * indicates account has bills in refund review. INCOMPLETE BILLS @INTERNAL(SERVICE),@CURRENT STATUS:STATUS NUMBER,@DATE BILL PREPARED,DEBTOR DATE BILL PREPARED MAS OTHER COMPLETED BILLS @DATE BILL PREPARED,@INTERNAL(SERVICE),@CATEGORY:INTERNAL(TYPE),@CURRENT STATUS:STATUS NUMBER Answer 'Y' or 'YES' if the data displayed above is correct, answer 'N' or 'NO' if not correct. Answer 'Y' or 'YES' if you want to edit the data, answer 'N' or 'NO' if you don't want to. Answer 'Y' (YES) or 'N' (NO). This option can only be used to re-establish MCCR bills. ALL others MUST be set up as NEW bills. **** THIS IS A REQUIREMENT OF FMS!! **** ACCOUNTS RECEIVABLE^430I^^ ACCOUNTS RECEIVABLE BILL NO. : THE ACCOUNT WILL REMAIN INCOMPLETE OLD BILL AND SHOULD BE EDITED. PAT REFERENCE NUMBER: Please enter a PAT Reference Number assigned to this bill. Enter 6 number/characters, e.g. 8KA111, K8111A or 8K111A Please enter a six character bill number. You may use the PAT number. It must contain at least one alpha character within the first five spaces. Do you want to edit the 'Control Point' and 'Appropriation symbol' Answer 'Y' (YES) or 'N' (NO) NO FISCAL YEAR DATA ! Continue looping This bill has already been assigned a PAT REF #/CALM Code Sheet. This bill has multiple appropriations. You should assign a PAT REF # to each appropriation. We'll assign a PAT REF # to this appropriation. A CALM code sheet has already been assigned to this PAT REF # ! A PAT REF # has already been assigned to this appropriation symbol. PAT REFERENCE NUMBER Assigning PAT REF # ' Since this is a contingent asset, a calm code sheet is not needed. Now, we'll create a CALM code sheet for this PAT REF #. Do you want to use a new PAT REF # Answer 'Y' or 'YES' if you want to use a new PAT Reference Number, IB Error Code (File 350.8) PREPAYMENT INCREASE TRANSACTION NOT SETUP SUBCOUNT: * -indicates that patient is deceased r -indicates that bill is referred BILL STATUS LISTING REPORT Sort Criteria for Date Last Updated Range: Date Last Bill no. Report should be QUEUED it could take some time to run! STAT( Bill Status Listing This is a New Bill. You should audit this bill to see the profile. This is an Incomplete Bill. You should edit this bill to see the profile. Profile of Accounts Receivable ENTER AR TRANSACTION NO. OR BILL NO.: Do you want to queue this output Transaction Profile TRANSACTION PROFILE Visit date: MEAN: Pending Transaction List Tran. # #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### ####################