| 1 | English French Notes Complete/Exclude
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| 2 | Ready to Generate the fund code & Required Table for
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| 3 | ** No zero node exists for IEN
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| 4 | does not match FCP
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| 5 | ** NOTE: There were
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| 6 | entries with errors.
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| 7 | Please contact IRM about these discrepancies.
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| 8 | See patch PRC*5*168 documentation for instructions.
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| 9 | ALL DONE! ALL DONE! ALL DONE!
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| 10 | This new adjustment amount will make the 1358 amount be negative.
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| 11 | Would you like to print the Description field for each 1358 Daily Record entry
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| 12 | Would you like to print the daily records for each authorization?
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| 13 | Answer 'yes' to see the all the payments for each authorization.
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| 14 | Would you like to print descriptions for each detailed daily record?
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| 15 | Answer 'yes' if you would like to see the description printed for each record.
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| 16 | Enter information for another report or an uparrow to return to the menu.
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| 17 | Contact your control point official.
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| 18 | Originator of Request:
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| 19 | Requestor:
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| 20 | |Date Requested:
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| 21 | |Obligation No.:
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| 22 | |Contract Number:
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| 23 | Name and Title Approving Off.:
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| 24 | |Date Signed:
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| 25 | FUND CERTIFICATION: The supplies and services listed on this request are
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| 26 | properly chargeable to the following allotments, the available balances of
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| 27 | which are sufficient to cover the cost thereof, and funds have been obligated.
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| 28 | Appropriation & Acct. Symbols:
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| 29 | |Obligated By:
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| 30 | |Date Obligated:
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| 31 | Purpose:
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| 32 | ESTIMATED MISCELLANEOUS OBLIGATION OR CHANGE IN OBLIGATION
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| 33 | Press return to continue:
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| 34 | Daily Record entries have not yet been entered for this request.
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| 35 | The total committed cost of this request is $
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| 36 | The following 1358 obligation/adjustment request is ready for processing:
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| 37 | TRANSACTION NUMBER:
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| 38 | AMOUNT: $
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| 39 | VA FORM 4-1358a-ADP (NOV 1987)
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| 40 | AUTHORIZATION & ORDER RECORD
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| 41 | LIQUIDATION RECORD
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| 42 | AUTH.
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| 43 | SEQ#
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| 44 | AUTH. AMT.
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| 45 | ESTIMATED OBLIGATION RECAP
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| 46 | REF#
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| 47 | CPA#
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| 48 | Name and Title Approving Official:
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| 49 | |Signature/Date Signed:
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| 50 | FUND CERTIFICATION:
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| 51 | The supplies and services listed on this request are properly chargeable
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| 52 | to the following allotments, the available balances of which are
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| 53 | sufficient to cover the cost thereof, and funds have been obligated.
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| 54 | Appropriation and Accounting Symbols:
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| 55 | REQUEST FOR 1358 OBLIGATION/ADJUSTMENT
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| 56 | Obligation number is required. Use '^' to exit this option.
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| 57 | Adjustments cannot be earlier than the original 1358's FY-QTR.
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| 58 | Obligation number is required.
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| 59 | Adjusting a closed 1358 request is not allowed.
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| 60 | Note that one of the previous documents has not been processed in FMS.
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| 61 | The adjustment to this 1358 cannot be obligated until the previous
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| 62 | document has been processed in FMS.
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| 63 | FMS Document:
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| 64 | Original Obligation Amount: $
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| 65 | Service Balance: $
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| 66 | File in use.... Please try again later
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| 67 | Enter another increase/decrease adjustment
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| 68 | Yes to enter an adjustment, return or '^' to quit
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| 69 | Do you want to enter an increase adjustment at this time
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| 70 | Yes to enter an increase adjustment, return or '^' to quit
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| 71 | No action can be taken with this authorization amount now.
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| 72 | Do you wish to create the adjustment to this 1358
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| 73 | Enter 'YES' or 'Y' or 'RETURN' to create the adjustment.
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| 74 | Enter 'NO' or 'N' or '^' to exit.
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| 75 | No further action taken on this adjustment.
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| 76 | Returning to creating the 1358 adjustment...
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| 77 | Unable to Process due to lack of Obligation Number.
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| 78 | One of the previous documents has not been accepted in FMS.
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| 79 | In order for the obligation of this adjustment to proceed, the
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| 80 | previous document cannot have a status of 'REJECTED', 'ERROR
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| 81 | IN TRANSMISSION', 'QUEUED FOR TRANSMISSION', or 'TRANSMITTED'.
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| 82 | No further action is being taken on this obligation.
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| 83 | PROCESS 1358 ADJUSTMENT
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| 84 | Obligation #:
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| 85 | Service Balance: $
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| 86 | Fiscal Balance: $
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| 87 | Amount of Adjustment: $
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| 88 | COST CENTER:
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| 89 | BOC #1:
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| 90 | BOC #2:
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| 91 | Send 1358 adjustment back to service.
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| 92 | 1358 Obligation Adjustment
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| 93 | No further processing is being taken on this adjustment.
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| 94 | BOCs on the adjustment are not the same as on the original obligation.
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| 95 | Processing cannot continue - please return to the Service for correction.
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| 96 | No further processing is being taken on this adjustment.
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| 97 | Cost Center on the adjustment is not the same as on the original
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| 98 | obligation. Processing cannot continue - please return to the
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| 99 | Service for correction.
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| 100 | Press <RETURN> to continue processing
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| 101 | Code Sheet not Processed, No Further Action Taken.*
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| 102 | Updating Obligation balances. Please hold...
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| 103 | ERROR IN CREATING 424 RECORD
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| 104 | ADJUSTMENT OBLIGATION
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| 105 | ----Adjustment Completed ----*
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| 106 | Adjustment Transaction #
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| 107 | Current amount obligated on 1358:
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| 108 | Total Authorizations:
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| 109 | Total Liquidations:
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| 110 | Authorization Balance:
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| 111 | Liquidation Balance:
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| 112 | Amount of Adjustment:
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| 113 | Would you like to EDIT or CREATE an Authorization:
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| 114 | If you want to EDIT an existing authorization type 'E'
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| 115 | If you want to CREATE a NEW authorization type 'C'
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| 116 | OR press <RETURN>
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| 117 | Authorization balance:
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| 118 | 1 Edit authorization
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| 119 | 2 Mark authorization as COMPLETE
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| 120 | 3 ZERO out authorization
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| 121 | 4 Reopen Authorization
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| 122 | 5 Enter/Edit COMMENTS
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| 123 | This authorization has been marked as completed
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| 124 | and must first be reopened to continue.
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| 125 | This authorization is not marked as complete yet.
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| 126 | Unable to create an new entry. Contact Application Coordinator.*
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| 127 | This entry has been assigned transaction number:
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| 128 | AUTHORIZATION AMOUNT
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| 129 | enter the amount of this authorization or '^' to QUIT
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| 130 | This amount will EXCEED obligation balances by $
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| 131 | SERVICE BALANCE: $
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| 132 | This authorization cannot be entered until Fiscal has obligated
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| 133 | the increase adjustment.
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| 134 | ----Amount missing - authorization deleted----
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| 135 | Authorization deleted pending adjustment action by Fiscal..
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| 136 | Would you like to DELETE this authorization
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| 137 | press <RETURN> to delete this entry, enter NO or '^' to retain entry
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| 138 | --- Entry Deleted ---*
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| 139 | --- Obligation balances updated ---
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| 140 | Enter the corresponding number for the action you want to take.
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| 141 | You can select one or more items from the list provided.
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| 142 | ZEROing out an authorization will mark the authorization as complete and return any monies left over to the obligation.
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| 143 | The numbers can be seperated by commas, dashes or combination of
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| 144 | Someone else is editing this authorization. Try later.
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| 145 | The daily record entry cannot be entered. Please see the Application Coordinator.
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| 146 | ORIGINAL AMOUNT
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| 147 | Change AUTHORIZATION amount
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| 148 | Enter NEW amount of the authorization or '^' to quit
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| 149 | I will do the calculations to update the authorization and
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| 150 | obligations balances.
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| 151 | This amount EXCEEDS the balance remaining on this
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| 152 | obligation by
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| 153 | AVAILABLE FUNDS:
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| 154 | An increase adjustment to the obligation must be submitted.
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| 155 | This amount will cause a negative balance on this
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| 156 | NEW BALANCES:
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| 157 | Authorization Amount: $
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| 158 | Balance: $
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| 159 | This will zero out the balance on this authorization
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| 160 | and mark this authorization as complete
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| 161 | Authorization balance has been reduced to ZERO, and this authorization has been marked as complete.*
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| 162 | Authorization and obligation balances update
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| 163 | Reopening this authorization will allow transferral of funds from the obligation
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| 164 | to THIS authorization.
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| 165 | These funds will remain available only within this authorization
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| 166 | until the authorization is marked as complete.
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| 167 | At which time the funds will be transferred back to the obligation.
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| 168 | Are you certain that you would like to reopen this authorization
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| 169 | Obligation amount: $
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| 170 | Fiscal balance: $
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| 171 | Service balance: $
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| 172 | OBLIGATION BALANCES
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| 173 | OBLIGATION AMOUNT: $
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| 174 | SERVICE BALANCE: $
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| 175 | LIQUIDATION BALANCE: $
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| 176 | TOTAL LIQUIDATIONS: $
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| 177 | AUTHORIZATION BALANCE(S):
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| 178 | BALANCE: $
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| 179 | AUTHORIZATION TOTAL: $
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| 180 | As of
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| 181 | on 1358 obligation number:
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| 182 | the obligated balance is $
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| 183 | Total authorized amount is $
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| 184 | Amount for this authorization is
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| 185 | Balance remaining on this authorization is $
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| 186 | Please review and determine if an adjustment is necessary for future
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| 187 | payments, if not, mark the 1358 as complete.
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| 188 | PRBL(
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| 189 | 1358 NOTICE TO CONTROL POINT
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| 190 | OBLIGATION BALANCES
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| 191 | AUTHORIZATION #
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| 192 | Another user is editing this authorization. Try again later.
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| 193 | 1 Create a NEW bill activity
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| 194 | 2 Edit existing bill activity
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| 195 | Select DAILY AUTHORIZATION RECORD:
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| 196 | Select AUTHORIZATION:
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| 197 | Continue with this authorization
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| 198 | UNABLE TO CREATE NEW ENTRY. TRY LATER.
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| 199 | This DAILY ACTIVITY ENTRY has been assigned:
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| 200 | Is this the final daily activity
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| 201 | Daily Activity AMOUNT
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| 202 | Enter amount of this authorization or '^' to QUIT
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| 203 | --- Daily Authorization Entry Deleted ---*
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| 204 | Authorization amount :
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| 205 | Daily Records:
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| 206 | This amount exceeds the authorization balance by $
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| 207 | The available authorization balance is $
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| 208 | This daily record amount cannot be entered until an
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| 209 | increase has been made to the authorization.
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| 210 | Would you like to increase the authorization amount at this time by $
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| 211 | Checking the available obligation balance . . .
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| 212 | This authorization amount will exceed the obligation balance by $
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| 213 | This daily record cannot be posted until Fiscal has obligated
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| 214 | Add an authorization
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| 215 | and obligated the adjustment.
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| 216 | Enter number(s) from the left hand side of the screen
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| 217 | that correspond to the field that you would like to change.
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| 218 | Enter numbers 1-4 in a list like 2,3,4 or a range like 1-3 or
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| 219 | one number at a time.
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| 220 | ONLY NUMBERED PROMPTS can be edited.
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| 221 | WHICH NUMBER(S) WOULD YOU LIKE TO EDIT (1-4):
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| 222 | Negative amounts are not valid entries for detailed daily records.
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| 223 | Press 'RETURN' to continue
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| 224 | This option will mark a 1358 as complete. No further authorizations
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| 225 | or liquidations may be made while the document is closed.
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| 226 | Unable to find this document. Contact application coordinator.*
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| 227 | This 1358 has already been marked as closed.
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| 228 | Only status of 'Obligated - 1358' documents may be closed.*
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| 229 | Obligation Blanace: $
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| 230 | Fiscal Balance: $
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| 231 | Enter yes or <RETURN> to complete this 1358
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| 232 | Status changed to 'TRANSACTION COMPLETE'.*
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| 233 | This option will reopen a 1358 and make it available for posting authorizations
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| 234 | and liquidations.
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| 235 | Only 1358 with status of 'Transaction Complete' may be reopened
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| 236 | Enter yes or <RETURN> to REOPEN this 1358
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| 237 | Status changed to 'Obligated - 1358'.*
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| 238 | Invalid status - no action taken*
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| 239 | 1358 has been cancelled. No action taken.*
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| 240 | Is this the correct transaction
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| 241 | Enter 'YES' or'Y' or 'RETURN' if it correct.
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| 242 | Enter 'NO' or 'N' or '^' to exit this option.
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| 243 | This action will remove the electronic signature of the approving official
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| 244 | and will allow editing or cancellation of the request.
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| 245 | Enter 'RETURN' or 'YES' or 'Y' to return this request to the service.
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| 246 | No action taken*
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| 247 | transaction was not processed
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| 248 | and is returned without action
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| 249 | for the reason(s) indicated.
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| 250 | Transaction Number:
|
|---|
| 251 | Justification:
|
|---|
| 252 | Purpose:
|
|---|
| 253 | Reason for Return:
|
|---|
| 254 | TRANSACTION RETURN NOTIFICATION
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| 255 | Transaction returned, bulletin transmitted.*
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| 256 | A 1358 transaction with number
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| 257 | has just been obligated by Fiscal Service. Transaction information is as follows:
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| 258 | Obligation Number:
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| 259 | Purpose:
|
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| 260 | Please note the assigned obligation number for future reference.
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| 261 | 1358 OBLIGATION NOTIFICATION
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| 262 | ...Control Point has been notified of this transaction...
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| 263 | Do you wish to post a liquidation to the 1358 now
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|---|
| 264 | Enter YES to post, <RETURN> or No to quit
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| 265 | Returning to Code Sheet Module
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| 266 | Error in PAT Type file, Contact your IFCAP coordinator.
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| 267 | Brief or Standard output? (B/S): B//
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| 268 | BbSs?
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|---|
| 269 | The Standard output is the complete 1358 document, the Brief output provides
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| 270 | only the transaction information.
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|---|
| 271 | Do you wish to view another 1358
|
|---|
| 272 | Do you wish to print another 1358
|
|---|
| 273 | Do you wish to view the Authorization information
|
|---|
| 274 | Enter YES to view authorization information
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|---|
| 275 | PO*
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| 276 | PR*
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| 277 | DISPLAY 1358
|
|---|
| 278 | Total Authorization:
|
|---|
| 279 | Total Liquidation:
|
|---|
| 280 | |AUTHORIZATION/ORDER REC|
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| 281 | Reference No
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| 282 | Cumul
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| 283 | | Unliq Bal.
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|---|
| 284 | Ok to post liquidation
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|---|
| 285 | This obligation has not yet established in the 1358 file.
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|---|
| 286 | YOU DO NOT HAVE THE RIGHT SECURITY ACCESS CODE FOR THIS FILE!!
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|---|
| 287 | This 1358 Liquidation entry is assigned entry number
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|---|
| 288 | LIQUIDATION DATE
|
|---|
| 289 | Enter liquidation date or '^' to quit
|
|---|
| 290 | LIQUIDATION AMOUNT
|
|---|
| 291 | Enter the amount of this liquidation or '^' to QUIT
|
|---|
| 292 | OK to Post
|
|---|
| 293 | Enter 'Yes' to POST, 'No' or an '^' to DELETE and quit
|
|---|
| 294 | Would you like to enter another Liquidation for THIS OBLIGATION
|
|---|
| 295 | If you want to make further liquidations on this obligation
|
|---|
| 296 | enter (Y)es, <RETURN> or '^' to quit
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|---|
| 297 | Would you like to select another 1358 (obligation number)
|
|---|
| 298 | Enter yes to make liquidations on a different 1358 obligation
|
|---|
| 299 | <RETURN> or '^' to quit
|
|---|
| 300 | Post Liquidation to 1358
|
|---|
| 301 | Current amount obligated:
|
|---|
| 302 | Authorization Balance:
|
|---|
| 303 | #################### #################### ####################
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|---|
| 304 | #################### #################### ####################
|
|---|
| 305 | #################### #################### ####################
|
|---|
| 306 | #################### #################### ####################
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|---|
| 307 | #################### #################### ####################
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