| 1 | English French Notes Complete/Exclude
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| 2 | Purchase Order Obligation Rebuild/Transmit
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| 3 | Purchase Order Amendment Rebuild/Transmit
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| 4 | 1358 Obligation Rebuild/Transmit
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| 5 | 1358 Obligation Adjustment Rebuild/Transmit
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| 6 | AR.E
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| 7 | AR.M
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| 8 | Document exists for
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| 9 | . Attempting to rebuild.
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| 10 | Unable to rebuild now -- document has status of
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| 11 | MO/SO
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| 12 | Please rebuild
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| 13 | later using the
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| 14 | Rebuild will continue using
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| 15 | Imprest Fund
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| 16 | Payment in Advance
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| 17 | Guaranteed Delivery
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| 18 | now be displayed for your review.
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| 19 | PURCHASE ORDER HAS NOT BEEN PROPERLY SIGNED BY THE PURCHASING AGENT
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| 20 | Purchase Order Amendment Obligation
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| 21 | ...copying amendment information back to Purchase Order file...
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| 22 | ...ERROR IN COPYING AMENDMENT INFORMATION BACK TO PURCHASE ORDER FILE...
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| 23 | NO AMENDMENT EXISTS FOR THIS ORDER - PLEASE CHECK WITH SUPPLY.
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| 24 | This Purchase Order has been tampered with.
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| 25 | Please notify IFCAP APPLICATION COORDINATOR.
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| 26 | This Purchase Order/Requisition is being obligated by another user!
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| 27 | UNABLE TO PROCESS - PLEASE RETURN TO SUPPLY FOR CORRECTION!
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| 28 | Purchase Order does not contain a Cost Center
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| 29 | Unable to process - please return to supply for correction!
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| 30 | Purchase Order does not contain any BOC data.
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| 31 | When processing continues on this 'NO CHARGE' order, the Electronic Signature
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| 32 | will be applied and the Fund Control Point balance will be updated.
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| 33 | There will be no FMS document generated.
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| 34 | If exiting, there will be no further action taken on this order.
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| 35 | ...no FMS Document has been generated...
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| 36 | Purchase Order Obligation
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| 37 | ...now generating the PHA transaction
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| 38 | Control Point Balances
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| 39 | Return Amendment to A&MM.
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| 40 | This amendment is still awaiting signature by A&MM!
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| 41 | This amendment is being obligated by another user!
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| 42 | Enter 'NO' or 'N' to edit the Cost Center or BOC.
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| 43 | Enter '^' to exit this option.
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| 44 | Miscellaneous Order (MO)
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| 45 | Service (SO) Order
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| 46 | Receiver Accrual (AR)
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| 47 | Transmit this Document to FMS
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| 48 | will now generate the
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| 49 | will be marked for transmission to FMS.
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| 50 | Enter 'YES' or 'Y' or 'RETURN' to transmit this Document.
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| 51 | ...now generating the FMS
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| 52 | Miscellaneous Order (MO) Document
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| 53 | Service Order (SO) Document
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| 54 | Receiver Accrual (AR) Document
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| 55 | Are you ready to approve and obligate this amendment
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| 56 | This amendment has already been approved by Fiscal.
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| 57 | Are you sure that you wish to continue
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| 58 | Enter 'YES' or 'Y' to continue.
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| 59 | Enter 'NO' or 'N' or '^' or 'RETURN' to exit this option.
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| 60 | Would you like to print this amendment
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| 61 | Enter 'YES' or 'Y' or 'RETURN' to print this amendment.
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| 62 | Enter 'NO' or 'N' or '^' if printing in not desired.
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| 63 | Would you like to review the entire
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| 64 | Enter 'NO' or 'N' or '^' if the
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| 65 | review is not necessary.
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| 66 | Ship To Address.
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| 67 | Invoice Address.
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| 68 | Prompt Payment Terms.
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| 69 | This amendment is missing it's
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| 70 | Line item
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| 71 | is missing it's description!
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| 72 | This Purchase Order would overcommit the funds available for the
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| 73 | Fund Control Point. Please return the Purchase Order to the Service.
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| 74 | This 1358 request would overcommit the funds available for the
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| 75 | Fund Control Point. Please return the 1358 to the Service.
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| 76 | ...now updating Control Point balances...
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| 77 | ...now editing the Cost Center...
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| 78 | ...now editing the line item BOCs...
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| 79 | Do you wish to edit specific line items
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| 80 | Should the Cost Center or BOC information be edited at this time
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| 81 | Enter 'NO' or 'N' or 'RETURN' if no editing is needed.
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| 82 | Enter '^' to exit the option.
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| 83 | Enter 'YES' or 'Y' to edit this information.
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| 84 | ...now editing Estimated Shipping BOC...
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| 85 | The BOC for Estimated Shipping is '
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| 86 | Should I change the BOC for Estimated Shipping
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| 87 | No change made to Shipping BOC.
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| 88 | ...now recalculating FMS accounting lines...
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| 89 | ...Cost Center is missing - cannot continue...
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| 90 | No further action is being taken on this obligation.
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| 91 | BOC '
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| 92 | ' is not valid with Cost Center
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| 93 | Please ensure that this BOC is properly linked with the Cost Center.
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| 94 | I will now enter BOC '
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| 95 | ' on all line items.
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| 96 | ...now changing the BOCs on all line items...
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| 97 | Cost Center has not changed.
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| 98 | BOC has not changed.
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| 99 | No further editing is being done on this obligation.
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| 100 | Returning to the Obligation processing.
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| 101 | Cost Center and BOCs cannot be edited for Supply Fund orders.
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| 102 | This 1358 Miscellaneous Obligation has been tampered with. Please notify IFCAP APPLICATION COORDINATOR.
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| 103 | ...now editing Cost Center and BOC information...
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| 104 | Notify IFCAP APPLICATION COORDINATOR!
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| 105 | on all line items.
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| 106 | NO SIGNATURE BLOCK IN FILE 200.
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| 107 | TIME OUT OCCURRED DURING SIGNING PROCESS.
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| 108 | USER CANCELLED SIGNING PROCESS.
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| 109 | INVALID SIGNATURE ENTERED.
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| 110 | PROBLEM WITH ELECTRONIC SIGNATURE. ERROR=
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| 111 | CALLING ROUTINE
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| 112 | CAN'T RE-SIGN RECORD.
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| 113 | NO VALID USER NUMBER FOR FILING.
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| 114 | A REQUIRED RECORD IS NULL.
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| 115 | Editing Auto Accrual information...
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| 116 | The DATE COMMITTED is missing - cannot process in Fiscal!!
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| 117 | Please return this 1358 to the Service!!
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| 118 | The COMMITTED COST does not equal BOC $ AMOUNT!
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| 119 | This 1358 Obligation does not have an Ending Date, but the
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| 120 | Auto Accrual flag is set to 'YES'.
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| 121 | The Auto Accural flag will be corrected and set to 'NO'.
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| 122 | This 1358 Obligation appears to be for services.
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| 123 | Will this 1358 Obligation need to be accrued in FMS
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| 124 | '^' to exit this option.
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| 125 | 'NO' or 'N' if no accrual is needed OR it is for one month.
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| 126 | 'YES' or 'Y' if the 1358 covers more than one month AND accrual is needed.
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| 127 | 'RETURN' for YES.
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| 128 | CURRENT VALUES FOR AUTO ACCRUAL FOR 1358:
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| 129 | ENDING DATE FOR SERVICE:
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| 130 | AUTO ACCRUAL FLAG:
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| 131 | Are these Auto Accrual values correct
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| 132 | END DATE FOR 1358
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| 133 | The Ending Date cannot come before the Committed Date -
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| 134 | AUTO ACCRUAL FLAG
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| 135 | NOTE: The Ending Date for Service exceeds the End of the Fiscal Year!!
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| 136 | CONTRACT:
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| 137 | CONTRACT ENDING DATE:
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| 138 | CONTRACT: ** NONE ON THIS ORDER **
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| 139 | One or more of the following contracts are associated with the line items
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| 140 | on this Purchase Order for Services for this Vendor:
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| 141 | The Amendment has added line items which contain one or more of the following
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| 142 | contracts to this Purchase Order for Services:
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| 143 | ** NO NEW CONTRACTS ADDED THROUGH THE AMENDMENT **
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| 144 | NONE LISTED
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| 145 | CURRENT VALUES FOR AUTO ACCRUAL FOR P.O. SERVICE ORDER:
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| 146 | The Ending Date and the Auto Accrual Flag must now be entered for
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| 147 | this obligation. The system will default to the Ending Date on the Vendor
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| 148 | Contract from the
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| 149 | , if available. Otherwise, the default Ending
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| 150 | Date is the last date of the current month.
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| 151 | The Auto Accrual Flag tells FMS whether the
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| 152 | should be accrued.
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| 153 | The default value will be 'NO' if the Ending Date is within the same month.
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| 154 | To accrue the
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| 155 | , change the flag to 'YES'.
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| 156 | Returning to Obligation processing...
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| 157 | This Purchase Order Obligation does not have an Ending Date, but the
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| 158 | The Auto Accrual flag will be corrected and set to 'NO'.
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| 159 | Obligation appears to be for services.
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| 160 | Will this Purchase Order Obligation need to be accrued in FMS
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| 161 | 'YES' or 'Y' if the Obligation covers more than one month AND accrual is
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| 162 | END DATE FOR P.O. SERVICE ORDER
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| 163 | The Ending Date cannot come before the Purchase Order Date -
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| 164 | NOTE: The Ending Date for P.O. Service Order exceeds the End of the Fiscal Year!
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| 165 | ADJUSTMENT AR
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| 166 | Use this BOC anyway
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| 167 | Invalid BOC number
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| 168 | Enter 'NO' or 'N' or 'RETURN' if you do not wish to use this BOC
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| 169 | Enter 'YES' or 'Y' to use this BOC
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| 170 | Use this Cost Center anyway
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| 171 | Invalid Cost Center Number
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| 172 | Enter 'YES' or 'Y' to use this Cost Center
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| 173 | Tracker
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| 174 | PRCTEMP(
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| 175 | TMP442(
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| 176 | TMP410(
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| 177 | The vendor on this 1358 adjustment is missing!
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| 178 | Vendor on original 1358 obligation:
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| 179 | Vendor pointer on original 1358 obligation:
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| 180 | Please have IRM correct the vendor on the 1358 adjustment before proceeding.
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| 181 | The vendor pointer on this 1358 adjustment is different from the vendor
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| 182 | pointer on the 442 record!
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| 183 | Vendor name on obligation:
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| 184 | Vendor pointer:
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| 185 | Vendor name on adjustment:
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| 186 | Please contact IRM for assistance!
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| 187 | COST CENTER
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| 188 | NO CHARGE AMENDMENT
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| 189 | This Purchase Order Amendment will not require a Modification
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| 190 | Miscellaneous Order (MO)
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| 191 | Service Order (SO)
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| 192 | Document for the following reason(s):
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| 193 | The Amendment consisted of:
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| 194 | No Modification FMS Document has been transmitted!!
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| 195 | ...now generating the FMS Decrease
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| 196 | Obligation Document...
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| 197 | Decrease Obligation Amount of
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| 198 | Obligation Document
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| 199 | Cancellation Document...
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| 200 | Cancellation of
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| 201 | SHIP TO Edit
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| 202 | SOURCE CODE Edit
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| 203 | MAIL INVOICE TO Edit
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| 204 | Edit METHOD OF PAYMENT
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| 205 | ADMINISTRATIVE CERTIFICATION Add
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| 206 | ADMINISTRATIVE CERTIFICATION Delete
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| 207 | AUTHORITY Edit
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| 208 | NEW(
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| 209 | Is the above BOC information correct
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| 210 | Enter 'NO' or 'N' to edit the BOCs on amended items.
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| 211 | ...now editing the BOCs on the amendment...
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| 212 | The Item Number selected by you has been cancelled and cannot be changed in the amendment!
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| 213 | The Item Number selected by you is not on this amendment!
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| 214 | Should the amendment BOC information be edited at this time
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| 215 | BOC:
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| 216 | AMOUNT: $
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| 217 | ESTIMATED SHIPPING BOC:
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| 218 | The following information appears on the original and any previously amended
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| 219 | These original values have been edited by Fiscal in this option!
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| 220 | The following information appears on the amended
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| 221 | as listed in the DESCRIPTION OF MODIFICATION:
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| 222 | ...returning to the Amendment Obligation processing...
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| 223 | BOCs cannot be edited for Supply Fund orders.
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| 224 | For Purchase Order amendments, only the BOCs for the amended items
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| 225 | can be edited at this time. To edit the Cost Center or BOCs on other
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| 226 | items requires that the amendment be returned to Supply for these
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| 227 | changes to be made.
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| 228 | A BOC for Estimated Shipping and/or Handling already exists and may have been
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| 229 | established in FMS under the original Purchase Order obligation or a previous
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| 230 | Purchase Order amendment. According to FMS, once established, the BOC for
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| 231 | Estimated Shipping and/or Handling cannot be changed.
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| 232 | Changing the Estimated Shipping and/or Handling BOC on an amendment
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| 233 | will cause this document to reject.
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| 234 | Estimated Shipping BOC on original Purchase Order:
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| 235 | Estimated Shipping BOC for this amendment on Purchase Order:
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| 236 | Since the Estimated Shipping BOCs are different, further processing
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| 237 | of the amendment for this Purchase Order cannot continue!
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| 238 | The amendment must be returned to Supply!
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| 239 | An amendment exists for this Purchase Order - cannot rebuild and transmit!
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| 240 | Decrease
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| 241 | Cancellation
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| 242 | You are attempting to retransmit an FMS Document with a document action of 'X'.
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| 243 | An FMS document with a document action of 'X' will decrease this obligation
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| 244 | to $0.00 or cancel this obligation from FMS.
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| 245 | Please use extreme caution with these documents!
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| 246 | Amendment
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| 247 | This document was created from a 'Replace PO Number' amendment. Please
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| 248 | verify the 'X' action documents for
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| 249 | have been accepted.
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| 250 | If the SO original was not accepted, this AR will reject.
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| 251 | Before proceeding with this rebuild, please ensure that the previous
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| 252 | 'X' action documents have been accepted in FMS. Otherwise, this document
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| 253 | will reject because an obligation already exists under this PAT number.
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| 254 | 'X' actions and SO original were accepted in FMS. Otherwise, this AR
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| 255 | may reject or not accrue the correct version of the intended document.
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| 256 | Obligation Document Rebuild/Transmit
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| 257 | This FMS document will be transmitted on
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| 258 | and will
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| 259 | affect the accounting period of
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| 260 | . The Accounting
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| 261 | Period affected in FMS will be
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| 262 | WARNING: The Obligation Processing Date entered is not in the
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| 263 | current accounting period! Sending this document to FMS with this date may
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| 264 | cause the document to reject with a Closed Accounting Period error!
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| 265 | Enter 'NO' or 'N' to change the accounting period.
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| 266 | that this document should affect
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| 267 | Enter the calendar month for the accounting period in the year
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| 268 | Enter the calendar year for this accounting month:
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| 269 | Exit by '^' is not allowed.
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| 270 | Do you wish to change the Obligation Processing Date
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| 271 | Do you wish to change the Accounting Period
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| 272 | Now enter the appropriate accounting Period.
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| 273 | No change made to Obligation Processing Date.
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| 274 | No change made to Accounting Period.
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| 275 | Enter the calendar month and year of the accounting period that
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| 276 | this transaction should affect FMS. Usually, accounting period
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| 277 | is used during the overlap period to affect the previous open
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| 278 | accounting period, so the default provided is the previous accounting
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| 279 | period. FMS will accept any OPEN previous accounting period, but if you
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| 280 | choose one that is closed in FMS, the document will reject.
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| 281 | Enter '??' at the accounting period prompt to view a table showing
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| 282 | the Accounting Periods.
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| 283 | The values relationship between the Calendar Month
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| 284 | and the Accounting Period and Fiscal Months is as follows:
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| 285 | Accounting
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| 286 | Example:
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| 287 | March is Accounting Period '06' and Calendar Month '03'
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| 288 | WARNING: The Accounting Period selected is earlier than the current
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| 289 | the Accounting Period! Sending this document to FMS with this Accounting
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| 290 | Period may cause the document to reject with a Closed Accounting Period error!
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| 291 | WARNING: There may be an Obligation Processing Date/Accounting Period
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| 292 | mismatch! The Obligation Processing Date (
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| 293 | ) does not fall into
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| 294 | the selected Accounting Period (
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| 295 | The Accounting Period
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| 296 | the Obligation Processing Date.
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| 297 | Please be sure that the appropriate Accounting Period has been
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| 298 | chosen for this transaction before proceeding with this obligation.
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| 299 | the calendar month and its fiscal month
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| 300 | Do you wish to display a table showing the relationship between
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| 301 | ...now creating entry in File 410...
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| 302 | ...now creating entry in File 410 for the amendment...
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| 303 | #################### #################### ####################
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| 304 | #################### #################### ####################
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| 305 | #################### #################### ####################
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| 306 | #################### #################### ####################
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| 307 | #################### #################### ####################
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