English French Notes Complete/Exclude *** ITEM RE-ACTIVATED *** PRODUCT, COMPONENT & BATTERY ENTER/EDIT *** USE THIS OPTION WITH CAUTION *** Products, components and batteries must be entered or edited ONLY as directed by the DDC. If entries vary in any way (even by one character) from the entry in the DDC file, all orders for which this entry is chosen will be rejected. Edit

roduct, omponent or attery File? Enter a

to edit the Product File a to edit the Component File or a to edit the Battery File PpCcBb ENTER/EDIT PRODUCTS If you are entering a product that has components or batteries the components and batteries must be entered into the Component File and Battery File before they can be chosen through this option. ONLY enter components and batteries for a product if they are DDC approved. ENTER/EDIT COMPONENTS ONLY enter components that are currently on contract. ENTER/EDIT BATTERIES ONLY enter batteries that are distributed by the DDC. PRODUCT ENTER/EDIT Products must be entered or edited ONLY as directed by the DDC. REMOVE ORDER FROM A BATCH *** NO BATCHES CURRENTLY OPEN *** Select Date/Time of Batch to Edit: *** ORDER DOES NOT EXIST *** Are you sure you want to delete this order from the batch? NO// Enter or to continue or to delete the order. Enter reason for deletion: You must enter a reason for the deletion (3 to 30 characters). *** ORDER DELETED FROM BATCH *** or <^> to exit: ENTER/EDIT PATIENT ORDERS Select a Number to edit, dd or to exit: to add a new order or Athorized Aids Cetify field numbers separated by commas to edit only those fields Type to continue: Do you wish to add an order? NO// Enter a to add an order, or to exit. Select Type of Order: EXTRA COMPONENT ORDERS This module is used to place extra component orders for hearing aids orginally ordered through the DDC. The purchase order number for the orginal hearing aid order is required to place an extra component order. If the hearing aid order was placed after 07/01/01 the extra component order will only be accepted after the trial period, which is 180 days from the date of shipment. THIS ORDER DOES NOT EXIST - FILE ERROR *** MUST ENTER AN ELIGIBILITY *** If you enter a the order will be permanently deleted from this order. If you enter a or the order will be retained on the order. *** ORDER DELETED *** View patient address? YES// Enter to view or edit the patient address information or to continue. Do you wish to edit the ROES address for this patient? NO// Enter is you wish to edit the address for this patient. If the new address is complete, it will be transmitted to the DDC instead of the address in the DHCP patient file. Is this a emporary or

ermanent Address? P// Type if this is a temporary address, or

if it a permanent address. PpTt Addr [1]: Addr [2]: Addr [3]: End: *** PERMANENT ADDRESS *** *** TEMPORARY ADDRESS *** *** INCOMPLETE ADDRESS *** DHCP PATIENT FILE ROES PATIENT ADDRESS PATIENT NOT ELIGIBLE PER PSAS - PLEASE DELETE ORDER ELIGIBILITY HAS NOT BEEN DETERMINED BY PSAS NO ITEM SELECTED DEAF/U FITTING CANNOT BE BINAURAL IF PATIENT IS DEAF/U PATIENT CANNOT BE AUTHORIZED FOR BINAURAL USE IF DISABILITY IS DEAF/U TWO OR MORE AIDS ARE ORDERED FOR THE SAME EAR TWO AIDS MUST BE ORDERED WITH A BINAURAL FITTING FITTING CANNOT BE BINAURAL IF AUTHORIZED USAGE IS MONAURAL MORE THAN TWO AIDS HAVE BEEN ORDERED FOR A MONAURAL USER REQUEST FOR CARE DATE CANNOT BE A FUTURE DATE AUDIOLOGICAL ASSESSMENT DATE CANNOT BE A FUTURE DATE AUDIOLOGICAL ASSESSMENT DATE CANNOT BE PRIOR TO REQUEST FOR CARE DATE FREE TEXT MAKE AND MODEL NOT ENTERED FREE TEXT MAKE MISSING FREE TEXT MODEL MISSING SERIAL NUMBER MISSING CERTIFICATION INFORMATION MISSING BATTERY TYPE MISSING ISSUING USER MISSING ISSUE DATE MISSING ISSUE DATE IS PRIOR TO ORDER DATE *** ORDER DOES NOT EXIST *** *** UNABLE TO ADD LINE ITEM *** *** THIS LINE ITEM IS IN A STATUS THAT IS UNEDITABLE *** SELECT ITEM: *** THIS LINE ITEM HAS BEEN INACTIVATED FOR NEW ORDERS *** Are you sure you want to delete this item? NO// If you enter a the item will be permanently deleted from this order. If you enter a or the item will be retained on the order. ISSUE DATE PENDING The status of this line item order is Do you wish to clear this status and edit the order? NO// Enter a to clear the status and edit the order an to leave the status as it is Enter dit, elete Enter an to edit an item, a to delete an item an to add an item or a to continue. a to cancel an item If editing or deleting, enter the number of the item after the function choice A maximum of two aids may be ordered with a monaural fitting and a maximum of four aids may be ordered with a binaural fitting. Select number of item: Enter the number to the left of the item you wish to edit or to continue. EXISTING ORDER *** DUPLICATE SERIAL NUMBERS IN ORDER *** *** NO LINE ITEMS TO ISSUE *** Enter ssue or to exit. Enter an to issue line item(s) or to exit. Issue line items? YES// Enter a or to issue line items an to exit. Select number of item to issue: *** THIS LINE ITEM HAS BEEN CANCELED *** *** LINE ITEMS WITH THIS STATUS CANNOT BE ISSUED *** *** THIS LINE ITEM HAS NOT BEEN CERTIFIED *** SELECT COMPONENT: *** COMPONENT NOT ADDED *** The component you chose ( ) has already been added to this aid. Do you wish to delete the Enter a to delete the component a or to keep the component on order. SECOND BATTERY TYPE: SELECT COMPONENT Issue item number *** SERIAL NUMBER REQUIRED *** *** BATTERY REQUIRED *** *** VALID ISSUE DATE REQUIRED *** *** A REASON FOR DELAY MUST BE ENTERED *** *** YOU HAVE NOT BEEN AUTHORIZED TO CERTIFY ORDERS ISSUE CUSTOM AIDS *** ISSUING USER MUST BE AN AUDIOLOGIST - SEE YOUR ADPAC *** ORDER ADJUSTMENTS This module is used to make adjustments to an order that has already been sent to the DDC. Orders may be adjusted up to 60 working days after aids are issued. If an adjustment is made after issue, the DDC will update the the order with the status 'CERTIFICATION PENDING'. Certification will again be required before the vendor will be paid. Enter hange Model, istory or to continue: Enter hange Model, emove Component, dd Component, istory or to continue: CcHh CcRrAaHh Select number of item to adjust: Enter the number to the left of the item that you wish to adjust. *** THIS ORDER HAS BEEN CANCELED *** ACTIVE ORDER INFORMATION *** THIS LINE ITEM MUST BE CERTIFIED *** Enter to change a hearing aid model to remove a component from the order to add a component to the order to view the history of the order actions If the order consists of more than one model, the number of the model needing to be adjusted may be entered after the letter from the command line (i.g., 'C2'). *** MODEL NOT DELETED *** *** COMPONENT NOT DELETED *** Are you sure you wish to change the model? NO// Enter to proceed with changing the model, or to continue. Select new model: Model changed to: *** MODEL CHANGED *** *** COMPONENT IS NOT LISTED IN ORDER *** *** COMPONENT REMOVED *** Enter the reason for the adjustment: Enter a free text reason of 3 to 17 characters. ;.2////1;.18///CERTIFICATION PENDING This item is currently NOT UNDER CONTRACT to the VA. You may select this item in the adjustment option only. Make another selection? NO// Enter an or to continue with this selection a to make another line item selection. ACTIVE LINE ITEMS *** NO LINE ITEMS TO CANCEL *** *** ALL LINE ITEMS HAVE ALREADY BEEN CANCELED *** *** NO ITEMS HAVE BEEN BACKORDERED *** Do you wish to cancel the orders for line items? NO// Enter a to cancel all line items an or to select line items to cancel. Select the Number of the item you wish to cancel: *** ITEM ALREADY SELECTED *** *** ITEM ALREADY CANCELED *** Select another? NO// Enter a to select another item to cancel an or to continue Item(s) to be canceled: Are you sure you wish to cancel Enter a to cancel an or to leave the item active in the order. Item # CERTIFY CUSTOM HEARING AIDS *** THERE ARE NO ORDERS TO BE CERTIFIED FOR THIS PATIENT *** *** ERROR IN ORDER *** *** THE STATUS OF THIS ORDER DOES NOT PERMIT CERTIFICATION *** CERTIFY RECEIPT OF A CUSTOM HEARING AID *** THERE ARE NO LINE ITEMS TO CERTIFY *** Certify Enter a or to certify all orders in the status 'ISSUE DATE PENDING' an to select a line item to certify. Select the number of the line item to certify: Enter the number to the left of the line item you wish to certify or to exit. Do you wish to enter the issue information? NO// Enter a to edit the issue information djust, ertify or CcAa to exit: CUSTOM HEARING AID ORDER CERTIFICATION When you certify a custom hearing aid order please be absolutely sure that the ROES order exactly matches the aid and components that you received from the vendor. You are authorizing the DDC to pay for the order as it appears on your screen. If necessary you may use the adjustment procedure to adjust the order prior to Enter an to adjust the order (MUST BE DONE PRIOR TO CERTIFICATION) a to certify the order Certify line item Enter a or to certify the line item *** SERIAL NUMBER REQUIRED FOR A CERTIFICATION *** .18///ISSUE DATE PENDING Certified *** Will the second model be the same as the first? NO// Enter to order a second model that is the same as the first, *** BAD ORDER INFORMATION *** Adding second model ... *** MODEL NOT ADDED *** *** MODEL ADDED *** The following components were ordered with the first model: Do you wish to order the same components with the second model? NO// Enter to order the same components for the second model Adding component(s) ... *** ROES ELIGIBILITY CANNOT BE DETERMINED FROM THE DATABASE FOR THIS PATIENT *** RMPF SYSTEM MANAGER *** ONLY A ROES SUPERVISOR CAN ENTER/EDIT ELIGIBILITIES *** Eligibility determined from the DHCP database: Eligibility for ROES orders cannot be determined from the DHCP database. Eligibility associated with this order: DHCP DATABASE Eligibility determined by: the eligibility? NO// an or if you wish to continue. *** DO NOT EDIT UNLESS YOU ARE SURE YOU WANT TO SEND *** *** ANOTHER ELIGIBILITY TO THE DDC *** *** Eligibility Determination Awaiting Processing in PSAS *** Request an Eligibility Determination from PSAS? YES// Enter a to submit a request for eligibility determination from PSAS an or to exit. Select Proposed Eligibility: *** MAIL GROUP RMPF ROES UPDATES (PSAS) NOT ESTABLISHED - NO MESSAGE SENT *** ROES PATIENT ELIGIBILITY DETERMINATION REQUEST The Remote Order/Entry System requires that a patient be eligible to receive a hearing aid, batteries or hearing aid services. An eligibility determination has been requested by ASPS for: *** Message sent to PSAS Mail Group *** AUDIOLOGIST APPROVAL PRIVILEGES already has Audiologist approval privileges. Do you wish to delete the privileges? NO// If a es is entered, Audiologist approval privileges will be deleted. If o or is entered, privileges will be retained. *** AUDIOLOGIST APPROVAL PRIVILEGES DELETED *** Add Audiologist approval privileges for Enter to give this user Audiologist approval privileges *** AUDIOLOGIST APPROVAL PRIVILEGES ADDED *** REMOTE ORDER/ENTRY PARAMETERS FOR ASPS Do You Wish to Add Parameters for this station? NO// Enter to add parameters for this station, or to exit. *** UNABLE TO ADD STATION TO PARAMETER FILE *** Last User to Run Purge: Last Date Purge was Run: REMOTE ORDER/ENTRY PARAMETERS FOR PSAS Adding server mail groups . RMPF-FILE-UPDATE MAIL GROUP NOT ADDED: RMPF-FILE-UPDATE BULLETIN NOT ADDED: RMPF-FILE-UPDATE MAIL GROUP NOT ADDED: RMPF ROES UPDATES (ASPS) RMPFMESSAGE (ASPS) BULLETIN NOT ADDED: RMPFMESSAGE (ASPS) RMPFLOADMESSAGE(ASPS) MAIL GROUP NOT ADDED: RMPF ROES UPDATES RMPFMESSAGE (PSAS) BULLETIN NOT ADDED #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### ####################