WorldVistA Registration
The Form Buttons

1. Set Up: This opens up the form that allows the user with VW REG IT CONTROL menu option to modify the directory where the template list is, and also allows management of templates, both in selecting and deleting templates from the local list. Instruction on how to management templates is displayed on the form.
2. Help: This help form.
3. Admit Patient: Not available in this version. But, the plan is that you would be able to admit a patient from this form in the near future.
4. Appt Check-In: Not available in this version. Planned for an interface to a graphical scheduling component.
5. Clear: This function "clears" or, in actuality, destroys the template form components. It is a "nuclear" option that brings you back to square zero. Remember to do the template selection again, as that will be reset to "Select Template".
6. Enter/Edit Pat: Press this button after you have entered the necessary ID fields. All for a new patient, and just enough to ID a returning patient.
7. Refresh: This is different from the "Clear" function. Refresh will leave the template structure in place, but remove all the values, including all the ID fields.

Select a Template
First select a template from the drop down box located upper left corner of the form.
Identifying an Existing Patient:
If you are selecting an existing patient, enter the ID information in any of the ID fields that are shown as
ID# (or HRN or SSN), First Name, Last Name, Date of Birth (DOB) and Gender
You can also use the spacebar function that Fileman has available to re-ID an entry you were last working with. To use that function enter a space in either the ID field or the Last Name field, then press the "Enter/Edit Patient" button.
Partial IDs should bring back a listing of patients to select from. An exact ID will list the patient data.
For example: the ID number should be unique to that patient. Entering that data alone in the ID# box will bring back an exact match and relevant data.
(Also note that while you may use lower and mixed case, the database server will turn all text into UPPER CASE. So, don't be alarmed when you bring back an existing patient and the data is all UPPER CASE. Using UPPER CASE avoids filings like accidental case issues as sCRoogE,EbEnEzzER, etc.)
Editing existing fields
When you enter an existing field on a known patient to either edit or delete the data, the field will turn blue on any key stroke:

1. Make the changes, then you can leave the field.
2. To delete data, remove the current entries and enter an @sign (@).
3. When done with editing, press the Save button and you are done.

Entering a New Patient:

1. Select a template from the drop down box (if you haven't already).
2. Enter these required fields: ID#(HRN or SSN), First Name, Last Name, Date of Birth(DOB) and Gender (m or f).
3. Press the "Enter/Edit Patient" button
4. The application will ID the patient, or bring a list of selections, or no selectin.
5. After a patient is selected, The editing fields will be displayed below.
6. Note that when you enter certain fields (like State/Province, County, etc) a reference list will be presented for selection. If you are not entering any information at that time, just close the referencing list frame.
7. When done, and satisfied the information is correct, press the Save button located at the center bottom of the form. The data you have input will be transferred to the main database. A succsessful filing will show a listing in the database update box on the right of the application.

Hints or Field Instructions:
As you "mouse" or roll over any of the fields, if there is an instruction from the database about that field, you will see it displayed for about 15 seconds in most cases. Should you need to re-view, rolling out of the field and moving over it again will produce the hint.
Other visible and/or Inactive Buttons:
You will see 2 inactive buttons on the form (Admit Patient and Appt Check-in). These are potential future processes that may be available in this application.
Errors
There are basically two types of errors. When the Filemanager runs into an "anomaly" it will send an email to the VW REG ERROR email group. My gmail address is also in that group and I should also get the email.
The second kind is more of a "hard" error where the program has run into what is either a coding or "listening" issue. When that occurs you will see a window pop up with that error and the system will log that error for evalution. In that case, I should be contacted via my gmail account so we can address that failure in the application. My email is Jim Bell, Portland, Oregon. On release of this application I will check it daily in the morning, Pacific Standard Time.