English French Notes Complete/Exclude Bldg File Ptr NET SQ.FT. (#4.5) records with no entry in the DIVISION (#.6) field. The report lists the overall invalid data in any of the lookup fields file record. All occurrences of these fields are examined. The index number of the multiple with missing or invalid data is Room Number Function Key Net Sq. Ft. (#6928) file that contain an invalid value in a lookup-type or pointer that have an invalid value in one or more of the lookup fields REC IEN - lists the ENG SPACE (#6928) file internal record number ROOM NUMBER - name or number of the record (#.01 field) MULTIPLE NUM - index number of the multiple to CoreFLS. Use AEMS/MERS to enter a valid value in each lookup field listed. To do so, select the Enter New Room Space Data [ENSPROOM] option. Using this report as a reference, correct each record with invalid data in the SERVICE, KEY, FUNCTION, H-08-9 CRITERIA, or UTILITIES fields. If the value is not required, you may make the field empty (delete the existing value). *** Special Note on BUILDING FILE POINTER *********************** You cannot correct the BUILDING FILE POINTER (#.51) field using data entry in AEMS/MERS or in an editing session of VA FileMan. This field is triggered-in when you enter or edit a value in the ROOM NUMBER (#.01) field. The ROOM NUMBER format consists of: [room number]-[wing/building]-[division] Two methods are available to correct records missing a value in the BUILDING FILE POINTER: 1. You may select the record in AEMS/MERS or VA FileMan and re-type the ROOM NUMBER (#.01) field to recreate the BUILDING FILE POINTER. DO NOT ACCEPT the default value by pressing . You must re-type the entire room number value. 2. You may request that the IRM or ADPAC re-index the 'AF' cross-reference in VA FileMan on the ROOM NUMBER (#.01) field to recreate the BUILDING FILE POINTER. If you have any difficulties contact the IRM or ADPAC for displayed on this report. NET SQUARE FEET (#4.5) that have one or more empty non-required fields correct the FUNCTION or NET SQ. FT. field by selecting the associated record in the AEMS/MERS' Enter New Room Space Data [ENSPROOM] option and entering valid data for the field that is empty. If these non-required fields are left empty, the following will occur during the CoreFLS conversion: FUNCTION (#2.6) - will be converted as empty NET SQ.FT. (#4.5) - will be defaulted to 0 (zero) REQ, INV ENG SPACE (#6928) - with missing (empty) data for the fields that are required in the CoreFLS *** Special Note on ROOM NUMBER ********************************* To correct the ROOM NUMBER (#.01) field's value, select the record using the Enter New Room Space Data [ENSPROOM] option in AEMS/MERS then edit the field. re-type the ROOM NUMBER (#.01) to recreate the BUILDING FILE POINTER. DO NOT ACCEPT the default value by pressing . You must re-type the entire room number value. ROOM NUMBER (#.01) - the record will not be converted BUILDING FILE POINTER (#.51) - the record will not be converted and will also not be included in the LOCATION This report is sorted by station. You may select a single station or ALL. found in the STATION (#2.4) field in the ENG EMPLOYEE entry in the STATION (#2.4) field. CoreFLS DATA QUALITY REPORT (File# 6929 - ENGINEERING EMPLOYEE) ENG EMPLOYEE (#6929) file that have invalid or missing (empty) values examines four fields to determine if there is a valid value in each. If there CLASSIFICATION SERIES (#10.5) - Class. Series CLASSIFICATION TITLE (#12) - Class. Title The report is sorted by station. When printing or viewing this report, you may select a single station or ALL. Select records with no entry in the STATION (#2.4) field. The report lists the overall not apply to this field.) CoreFLS system. CoreFLS is unable to function when a required field is empty; NOTE: Abbreviation for the field name used on this report appears in quotes Employee Name REC IEN - lists the ENG EMPLOYEE (#6929) file internal record number EMPLOYEE NAME - listed as FIELD NAME - abbreviation of the required field Classification Series Classification Title EMPLOYEE (#6929) file that contain an invalid value in a lookup-type or pointer an invalid value in the lookup field EMPLOYEE NAME - name of the Engineering employee (#.01 field) it will be converted as empty into CoreFLS. The missing data for these records and fields do not necessarily have to be fixed for CoreFLS. However, in doing so, it would increase the functionality of CoreFLS and provide the site with more usable data in CoreFLS after conversion. To fix these records, select the record in AEMS/MERS and enter data for the non-required fields shown on the report. Once data is entered for all non-required fields, this report should not show any remaining records to be ENG EMPLOYEE (#6929) - This report can be sorted by record number or the prefix or suffix of the PM REFERENCE (#.01) field. Please select a sort criteria (1-3) Select 1 to print the records in internal entry number (IEN) order. Select 2 to sort the PM PROCEDURES (#6914.2) records by the characters appearing to the left of the first hyphen in the PM REFERENCE (#.01) field. Select 3 to sort the PM PROCEDURES (#6914.2) records by the characters appearing to the right of the last hyphen in the PM REFERENCE (#.01) field. (For example, if the PM REFERENCE field contains AAA-bbb-ccc-DDD is the prefix and the is the suffix.) CoreFLS DATA QUALITY REPORT (File# 6914.2 - PM PROCEDURES) PM PROCEDURES (#6914.2) - PM PROCEDURES (#6914.2) file that have missing (empty) values in the fields PROCEDURE TITLE (#1) The report prints or displays in one of three sort orders: record number, prefix, or suffix. Prefix is comprised of characters appearing to the left of the first hyphen in the PM REFERENCE (#.01) field while the suffix consists of characters appearing to the right of the last hyphen in the field. (For example, if the field contains is the prefix is the suffix.) When printing or viewing this report, select one of the sort orders. The report lists the overall count of the number of problem records and within the sort order this file does not contain any lookup-type fields. This entry has been left for consistency with the other Data Cleansing reports. of the following columns: FIELD NAME - name of the field from the PM PROCEDURES (#6914.2) file by CoreFLS.) contain any lookup-type fields. This column has been left for consistency with the other Data Cleansing reports. this field) The report then lists each record in the selected sort order. Each row on the report contains the following columns: REC IEN - lists the PM PROCEDURES (#6914.2) file internal record number PM REFERENCE - PM REFERENCE (#.01) field If any PROCEDURE TITLE (#1) field remains empty at the time of conversion, the PM record in CoreFLS will not have a description. Enter RETURN to continue or '^' to exit: entire file ZZ no prefix ZZ no suffix Procedure Title Text CoreFLS system. have an empty non-required field Type to continue Type to continue, uparrow to exit: Repaint screen(Y/N): N// Carriage return to continue Repaint screen (Y/N): N// DSM- BARCODE LABEL MODULE (Equipment) LOCATION LABEL MODULE (Space File) Starting with: Property Management (PM) numbers should consist of four numbers, followed by a dash (-), followed by four more numbers. There may be an alphabetic at the end (for a grand total of ten characters), but there usually isn't. The first four numbers correspond to the Federal Supply Classification Code. The next four numbers are assigned at the site, usually by the Property Management Section in A&MM. It is the intent of VACO Program Offices to phase out PM numbers in favor of the AEMS/MERS entry number, but no official timetable has been established. Doesn't look like a standard PM number. Are you sure PM #'s look like '7025-5001'. and ending with: Your ending point does not follow your starting point. I'm confused. PM numbers look like '7025-5001'. Sorry, but there doesn't appear to be any equipment in specified range. Sort labels by LOCATION Say YES to sort labels by DIVISION, BUILDING, then by ROOM. If you say NO, labels will be sorted by VA PM #. Select BAR CODE PRINTER: NX Barcode Labels by PM # PM # Companion Printer UNAVAILABLE. MONTHLY worklist YES for a MONTHLY worklist; NO for a WEEKLY worklist. Worklist is empty. New labels only The system records the printing of equipment bar code labels. If you do not wish to have labels printed again if they have already been printed at least once, please enter 'YES' at this time. Bar Code Labels for PM Worklist Purchase Order #: There is no PURCHASE ORDER # in the Equipment File that begins with: Would you like a list of all PURCHASE ORDERS Say YES to sort labels by BUILDING, then by ROOM within BUILDING. If you say NO, labels will be sorted by EQUIPMENT ID #. Select BARCODE PRINTER: Barcode Labels by PO# PO# Bar Code Labels by SERVICE Owning Service: There is no LOCAL IDENTIFIER in the Equipment File that begins with: This will be the end point of our print job. Your entry ( ) does not follow OK, including everything from If you say NO, labels will be sorted by LOCAL IDENTIFIER. All Equipment Labels (Bar Code) Local Identifier: EQUIPMENT LABEL MODULE Single Equipment Bar Code Label Single Label(s) Barcode Labels by CATEGORY Equip Cat: DVAMC Can't seem to find your Station Number. Please check File 6910 (ENG INIT PARAMETERS). Select WING: Invalid entry. Press to continue, '^' to exit, or for help... For all rooms in WING: Location Barcode Labels (WING) Location Barcode Labels (BUILDING) Location Barcode Label (ROOM) Location Barcode Labels (ALL) LOCATION DATA * LOCATION LABEL * LOCATION FORMAT If you say NO, labels will be sorted by Category Stock Number. Barcode Labels by CMR Would you like to specify a range of entries And ending with: You have chosen to print labels for the ENTIRE Equipment File. Equipment ID#: ENTIRE EQUIPMENT FILE Enter WING: Sorry, no such WING. Please try again or enter '^' to exit. Please select a BUILDING. Choices are: or ALL. BUILDING: ALL// There does not appear to be any equipment located on this WING ). Nothing to print. Equipment Bar Code Labels by WING WING Enter WING as defined in Space File. Would you like a list to escape... Bar Code Labels for Room Room EQUIPMENT DATA * EQUIPMENT LABEL * EQUIPMENT FORMAT NOTE: Location not properly formatted. NO BAR CODE LABEL PRINTED. You must enter a building number as it appears in the Space File. If you obtain unanticipated results, you should first check your entry against the Space File. Select a WING as defined in the Space File (#6928). Would you like to see the entries Your starting point comes after your ending point. Can't process. Would you like a companion listing for this set of labels Select PRINTER for Companion Listing: Device selected must have a MARGIN WIDTH of at least 80 char. MSM sites may not send Companion List to HOME device. Man: Servc: PM#: COMPANION LISTING (Bar Code Labels) User unknown A 'companion listing' is simply a printout on regular paper (must be at least 80 columns wide) that is intended for use in the initial application of the actual bar code labels to individual equipment items. The companion listing will contain more descriptive information than can be printed on the labels themselves, and will be sorted in the same order as the Device selection unsuccessful. Select output device: SELECT FISCAL YEAR: SELECT QUARTER: ROOM is not in proper format. The BUILDING (including DIVISION, if applicable) portion of the ROOM NUMBER must be defined in your Building File (6928.3) before this ROOM NUMBER may be added to your Space File. In this case, does not appear to be in your Building File. Enter month as an integer from 1 to 12. This CMR is not currently in use. Enter 'A' to add it to the file, 'L' to see a list of active CMR's, or '^' to abort. L// Select (1 to AUTO PRINT NEW W.O. NOTIFY W.O. REQUESTOR PM DEVICE TYPE IDENTIFIER PRINT BAR CODES ON W.O. SAFETY PRINTOUT SPACE SURVEY PRINTOUT BUILDINGS may not contain more than one hyphen. Incorrect DIVISION format. BUILDING not in proper format. to continue, '^' to stop... Responsible Official: Can't have more than four WORK ACTIONS. Can't have more than thirty (30) ALTERNATE STATION NUMBERS. This item has been reported to the Fixed Assets Package. TYPE cannot be changed until an FD document is processed. be expensed until an FD document is processed. Since this item has been reported to FAP, this field may be edited only by means of an FAP document. must follow ACQUISITION DATE Capitalized asset. DISP METHOD may be edited only by means of FAP documents. subsidiary records were set. You must use the Y2K module for this edit. ENGINEERING PROGRAM MANAGEMENT ROUTINE Sorry, but you lack the necessary SECURITY KEY! #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### #################### ####################